Streamline Your Workspace Management

The comprehensive solution for managing meeting rooms, desks, and office resources in the hybrid workplace

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Everything You Need for Smart Office Management

Meeting Room Booking

Book rooms with the right capacity and equipment. Integrate with your calendar for seamless scheduling.

Desk Management

Reserve desks in advance, find the right workspace for your needs, and manage team seating arrangements.

Workspace Analytics

Gain insights into office usage, identify patterns, and optimize your workspace with data-driven decisions.

Interactive Office Maps

Navigate your workplace visually with interactive floor plans showing real-time availability and bookings.

Why Choose UnSpot for Your Office Management

Reduce office space costs by up to 30% with optimized resource allocation
Improve employee experience with simple, intuitive booking processes
Facilitate hybrid work models with flexible scheduling options
Make data-driven decisions with comprehensive workspace analytics
Seamlessly integrate with your existing calendar, messaging, and authentication systems

How It Works

Set Up Your Workspace

Configure your office layout, rooms, desks, and resources with our interactive mapping tools.

Connect Your Systems

Integrate with your calendars, authentication, and communication platforms for seamless operation.

Book and Manage

Empower employees to book desks and meeting rooms from web, mobile, or room displays.

Analyze and Optimize

Use analytics to understand space utilization and make informed workspace decisions.

“Meeteng Room has transformed how we manage our hybrid workplace. The interactive maps and booking system have made the return to office seamless for our teams.“

Mary Smith

Pricing

General information	Per user	Per resource
Desk \| Parking \| Locker From $10 / company Includes all necessary functionality	✓	✓
Meeting Room From $30 / company Includes all necessary functionality	✓	✓
Server Application Hosting	In the cloud	In the cloud
Mobile applications	✓	✓
Ability to work from a web browser	✓	✓
Ability to install the application on the user’s computer	✓	✓
Desk booking
Booking desk for one or more days in advance	✓	✓
Assigning desks to employees	✓	✓
Reservation of desks for employees by the head	✓	✓
Booking desks for the guests	✓	✓
Desk search by available equipment	✓	✓
Booking confirmation via email, messengers	✓	✓
Advanced booking confirmation via QR code	✓	✓
	Get a demo	Get a demo
Reservation of meeting rooms
A general dashboard with the visibility of all meeting rooms, and the ability to book them	✓	✓
Ability to add multiple meeting rooms to one event	✓	✓
Sending invitation to participants for a meeting	✓	✓
Search for a meeting room by capacity and equipment	✓	✓
Meeting room calendar integration (Microsoft\Google)	✓	✓
Integration with users’ personal calendars, and the ability to add meeting rooms to existing events	✓	✓
Ability to add multiple meeting rooms to one event	✓	✓
Sending invitation to participants for a meeting	✓	✓
Search for a meeting room by capacity and equipment	✓	✓
Meeting room calendar integration (Microsoft\Google)	✓	✓
Integration with users’ personal calendars, and the ability to add meeting rooms to existing events	✓	✓
	Get a demo	Get a demo
Office schedule
Choice of days to visit the office, with automatic booking of the workplace	✓	✓
Control of office attendance by teams, with the possibility of booking for the entire team	✓	✓
Sending request to a colleague to fill-in his/her schedule	✓	✓
List and search of company employees	✓	✓
	Get a demo	Get a demo
Interactive office map
Free interactive office map* 1 map – up to 500 sq meters/5300 sq feet	Not limited	Not limited
Ability to see the floor plan displaying who is where	✓	✓
Adding a photo of the office and information about it	✓	✓
Adding a photo of the meeting room and information about it	✓	✓
Booking a workplace from the map, with the display of the current status	✓	✓
Booking a meeting room from the map, with the display of the current status	✓	✓
Adding Favorite Offices	✓	✓
List and search for employees present in the office on the selected day	✓	✓
Employee profile, with the ability to view the bookings of another user	✓	✓
	Get a demo	Get a demo
Reporting and analytics
Office visit report	✓	✓
Bookings history report	✓	✓
Summary report on office visits by employees	✓	✓
Office heat map (most and least popular places to book)	✓	✓
Reporting on the office workload with information about its potential	✓	✓
Heatmap of the conference rooms bookings	✓	✓
Ability to export reports to Excel	✓	✓
	Get a demo	Get a demo
Integrations
Calendars – Microsoft 356 Outlook	✓	✓
Calendars – On-Premise Exchange	✓	✓
Calendars – Google Calendars	✓	✓
Users and Access Groups – Google Workplace	✓	✓
Users and access groups – Azure Active Directory	✓	✓
Users and Access Groups – On-Premise Active Directory	✓	✓
SSO user authentication – Microsoft on-premise ADFS	✓	✓
SSO user authentication – Microsoft Azure AD	✓	✓
SSO User Authentication – Google	✓	✓
SSO User Authentication – Apple	✓	✓
Messengers – Slack	✓	✓
Messengers – Telegram	✓	✓
Messengers – Ms Teams	✓	✓
	Get a demo	Get a demo
Display placed in front of the meeting room
Software for the display placed in front of the meeting room (suitable for ipad \android devices)	✓	✓
Displaying the current status of the meeting room, with the possibility of changing it	✓	✓
Displaying a list of bookings for a meeting room with the possibility of adding a booking for a selected time	✓	✓
Switching the display to information mode with the output of the room schedule (Possibility to disable booking from the display)	✓	✓
Ability to book other meeting rooms from the one display	✓	✓
	Get a demo	Get a demo
Administration
Ability to manage users	✓	✓
Ability to login as another user for in-depth customization and management of employee bookings	✓	✓
Ability for self-upload of maps	✓	✓
Adding / editing / deleting interactive objects on the map without the need to redraw the map	✓	✓
Setting the local access groups without requirement of synchronization with external systems	✓	✓
Setting the time zone for the office (might be different for several offices)	✓	✓
Setting standard working hours of employees and open hours of each office	✓	✓
Setting up a booking confirmation policy for the whole account or locally for each office	✓	✓
	Get a demo	Get a demo
Training and support
Training session for users and administrators	Help Center, personal support manager	Help Center, personal support manager
	Get a demo	Get a demo
Other
Possibility to develop tailor-made feature on request	✓	✓
Interface with your company logo	✓	✓
Office internal ticket system	✓	✓
	Get a demo	Get a demo

Ready to Transform Your Workspace?

Contact our team today to discuss how Meetingroom can help optimize your office management.

Shedule a democontact sales

F.A.Q

What is a meeting room booking system?

Our meeting room booking software is a comprehensive solution that streamlines workspace management by allowing employees to find, book, and manage meeting rooms and desks from any device. It eliminates double-bookings, reduces no-shows, and provides valuable utilization insights.

How does your booking system work with hybrid work models?

Our platform is specifically designed for modern hybrid workplaces. It allows employees to book spaces in advance or on-the-spot, whether they’re planning office days from home or already in the building. The system provides real-time visibility of available spaces, supports recurring hybrid schedules, and helps teams coordinate their office presence.

Does your platform integrate with existing calendar systems like Outlook and Google Calendar?

Yes! We offer seamless two-way integration with Microsoft Exchange, Office 365, Google Workspace, and other calendar systems. All bookings instantly appear in users’ calendars, and changes made in either system sync automatically to prevent scheduling conflicts.

Can employees book spaces from their mobile devices?

Absolutely. Our intuitive mobile app (available for iOS and Android) allows users to find and book available spaces, check in to meetings, extend bookings, and receive notifications on the go. The mobile experience offers full functionality with an interface optimized for smartphones and tablets.

How long does implementation typically take?

Most customers are up and running within 1-2 weeks. The typical implementation process includes account setup (1-2 days), system integration (1-3 days), space configuration (2-5 days), and user onboarding (1 day). Our team provides guided support throughout the entire process.

What security measures does your platform implement?

We prioritize security with SOC 2 Type II certification, GDPR compliance, and robust data protection measures. The platform supports single sign-on (SSO) integration, role-based access controls, data encryption both in transit and at rest, and regular security audits. We can provide detailed security documentation upon request.

Do you offer a free trial?

Yes, we offer a fully-featured 14-day free trial with no credit card required. The trial includes all features of our Professional plan and access to our support team to ensure you can properly evaluate the platform for your organization’s needs.

What kind of customer support do you provide?

All plans include access to our comprehensive knowledge base, video tutorials, and community forums. Our Professional and Enterprise plans include priority email and chat support with guaranteed response times. Enterprise customers also receive phone support and a dedicated customer success manager for ongoing assistance.

Can the system accommodate multiple buildings or locations?

Yes, our platform is designed to handle complex multi-location scenarios. You can manage different buildings, campuses, and global offices within a single instance while allowing users to easily navigate between locations. Administrators can set location-specific policies and manage resources across your entire real estate portfolio.